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Cycle to work schemes

Cycle-to-Work is a UK government scheme allowing you to buy a new bike through your employer and saves you between 25% and 42% off the price of the bike through tax and national insurance savings. It's open to all UK resident customers who want to buy a bike from Alpkit.

Check with your employer whether they run a cycle to work scheme.

What can I buy with the scheme?

You can purchase all our bikes through Cycle To Work Schemes. Employers making a direct payment as part of an internal cycle to work scheme must ensure any agreements between the employer and employee follow the government’s information on cycle to work as we can't accept responsibility for any final decisions made.

What equipment can I include?
A wide range of cycling equipment can be included on cycle-to-work and scheme guidelines (as set by HMRC) advise a ‘common sense approach’ should be taken when considering items to include. As a guide any items which help make you safer, keep your bike safe, or help with your commute can be included, as follows:

  • Lights
  • Bags and racks
  • Cycle clothing*
  • Any high-viz items
  • Pedals
  • Saddles
  • Tyres
  • Stems, seat-posts
  • Replacement bike parts to keep your bike safe on the road, for example
  • Wheels
  • Tools and maintenance items (e.g. pumps, puncture repair kits, multi-tools but not workstands)

Which cycle-to-work schemes do we accept?
Direct payment from employers own scheme
Bike 2 Work
Bikes for Staff
Cycle Solutions

How do I place an order?

Before placing your order, please check out the following with your employer and cycle-to-work scheme provider:

  • What is the price limit for your cycle to work scheme?
  • Can additional top-up payments be made on top of the cycle to work voucher?
  • How long does it usually take your employer to supply the information to the scheme and to us?
  • What are the terms & conditions from your employer, the scheme provider and from Alpkit? (it's best to check that there are no contradictions which might cause problems at a later stage).
  • How do I provide a voucher to Alpkit?

Cycle to Work vouchers can be posted to:

Cycle to Work, Alpkit Limited, Unit 12-14 Oak House, Engine Lane, Newthorpe, Nottingham, NG16 3QU

A photocopy of some photo-identification (e.g. Driver’s License, Passport) should also be included as well as the order reference.

Vouchers can also be provided as an e-certificate. You can forward this to us by e-mail to support@alpkit.com with a copy of some photo ID and the order reference.

How long does the process take?

You have 28 days to provide us with your cycle-to-work voucher from the date of your order. We will contact you once the voucher is received to collect any additional payments (including the admin fee). Once the balance has been paid, we will build your bike for despatch within 10 days.

If a voucher is not provided within 28 days and no contact has been provided to advise us of a delay, a final attempt to contact you will be made before we cancel your order.

What if my certificate doesn’t equal the exact cost of the bike and equipment?
If your certificate value is more than the cost of the equipment, it is not possible to get a refund but you can include more accessories. If your certificate value is less than the cost of the equipment you can add your own money to it. It is your responsibility to check with the employer and scheme to ensure extra payments are accepted by them before placing an order as we cannot be held accountable if this is disputed at a later date.

Additional Payments

We design, source and build all our bikes to order and sell direct to you avoiding retail and wholesale mark-ups. So all our bikes are incredibly well priced and are sold at a significant discount to comparable high street prices and RRPs. See how our prices compare against other brands and check back.

As with many other bike shops, we pass on the fees that cyclescheme providers charge us for administering the scheme on behalf of your employer, where the price of the bike is below comparable high street prices and branded RRPs. We pass the exact charge to you without adding anything extra ourselves. We'd love not to have to have to charge you but our starting prices do not include the cost of finance. The additional charge DOES NOT APPLY if an employer is paying us directly for the bike or the cycle-to-work scheme administrator doesnt levy a charge on us.

A handling fee of 15% of the cost of the bike applies with cyclescheme.co.uk and Halfords vouchers, 10% for Bike2work and 12% for CyclePlus vouchers, 12.5% fee applies with Bikes for Staff and a 12% fee applies for Cycle Solutions.

We'll get in touch for any payment when we have received your voucher. and will then progress your order for the bike to be built and delivered once the payment for the outstanding amount has been made. If there are any major problems with stock or with the build itself, we will contact you to make you aware so please ensure you have supplied us with a valid contact number to reach you on.

Frequently asked questions:

Who is the legal owner of the bike?

Please check with your specific scheme as your employer may be the legal owner of the bike until the end of the lease period. At that point, your employer may choose to either keep the bike or sell it to you for a nominal sum set out in the terms of their scheme

Do we provide quotes for bikes?

Yes, simply contact us at support@alpkit.com. A quote is valid for 30 days but does not guarantee that the stock will be held. 

Can I order a bike with a higher value than the voucher and pay the remaining balance myself?

Please check that your company allows this since not all companies or cycle-to-work providers do so.

Can I change my bike once I have my cycle-to-work voucher?

Yes, however once the build process has begun on your bike this is no longer possible.

Can I upgrade components to items not listed on the bike page?

Yes please contact us for bespoke builds.

How long does it take from building to shipping?

All bikes are built within 10 days and shipped the same day. Delivery depends on your location and is generally 2-5 days within the UK and up to 10 days internationally.

Can I use the voucher in person?

Yes you can. To place an order you need to have your voucher with you and pay the admin fee on the day.

Can I Pay by credit/debit card and have the money refunded once we receive the voucher?

No, all cycle to work orders have to be paid from the start by voucher and additional payment.

I now have my voucher. When can I collect my bike?

All bikes are built to order when we have both the voucher and admin fee or direct payment from your employer to the total agreed cost of your bike. Bikes are built with 10 days and we will let you know when it is ready for collection or delivery.

Are any bikes excluded from the Cycle to Work Scheme?

All bikes are available on cycle-to-work schemes.

What happens if I change my mind?
After signing the hire agreement you have a 14 day cooling off period if you change your mind. After that the hire agreement with your employer is not cancellable.

Created: May 10, 2016

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