Cycle to Work schemes
The government Cycle to Work Scheme is a very popular way of buying a new bike and associated equipment. The scheme works as your employer buys the bike and equipment and then leases it to you through an interest-free salary sacrifice scheme. This means you'll get the bike and equipment tax-free and in instalments. But remember that the bike belongs to your employer rather than to you so make sure you understand what happens to the bike at the end of the lease.
Am I eligible
Check with your employer whether they run a scheme. If they don't currently run a scheme we can provide all the lease documentation so your employer can still buy a bike through us. The Cycle to Work is open to all UK resident customers.
What can I buy with the scheme?
You can purchase any of our Sonder bikes through Cycle to Work. Employers making a direct payment as part of an internal scheme must ensure that all agreements between the employer and employee adhere to government guidelines on Cycle to Work.
Which cycle-to-work schemes does Alpkit accept?
We accept all major Cycle to Work schemes plus we also accept direct purchase orders from your employer. We can also provide all the necessary paperwork should your employer not run a dedicated scheme.
Here is the list of our Cycle To Work providers
Bike 2 Work
GCI: Green Commute Initiative
What equipment can I include?
You can buy a wide range of cycling equipment on Cycle to Work. HMRC’s scheme guidelines advise that a ‘common sense approach’ should be taken when considering items to include. As a guide, any items which help make you safer, keep your bike safe, or help with your commute can be included, including:
Bags and racks
Any high-visibility items
Replacement bike parts to keep your bike safe on the road, such as wheels and tools/maintenance items (e.g. pumps, puncture repair kits, multi-tools but not workstands)
How do I place an order?
Find out the following from your employer and cycle-to-work scheme provider before placing an order:
- Does your employer scheme have an upper price limit for your cycle to work scheme?
- Can you make additional top-up payments be made on top of the cycle to work voucher?
- How long does it usually take your employer to supply the information to the scheme and to Alpkit?
- What are the terms & conditions from your employer, the scheme provider and Alpkit? (it's best to check that there are no contradictions which might cause problems at a later stage).
- How do I send a voucher to Alpkit?
Vouchers can be provided as an e-certificate. You can forward this to us by e-mail to firstname.lastname@example.org with the order reference. We will request proof of ID through a secure file share.
You can also post your Cycle to Work vouchers to:
Cycle to Work, Alpkit Limited, Unit 12-14 Oak House, Engine Lane, Newthorpe, Nottingham, NG16 3QU
Please also include:
A photocopy of some photo-identification (e.g. Driver’s License, Passport)
Your order reference
How long does the process take?
You have 28 days to provide us with your cycle-to-work voucher from the date of your order. We will contact you once the voucher is received to collect any additional payments (including the admin fee). Once the balance has been paid, we will build your bike for despatch within 10 days.
If a voucher is not provided within 28 days and no contact has been provided to advise us of a delay, a final attempt to contact you will be made before we cancel your order.
What if my certificate doesn’t equal the exact cost of the bike and equipment?
If your certificate value is more than the cost of the equipment, it is not possible to get a refund but you can include more accessories. If your certificate value is less than the cost of the equipment you can add your own money to it. It is your responsibility to check with the employer and scheme to ensure extra payments are accepted by them before placing an order. We cannot be held accountable if this is disputed at a later date.
Who is the legal owner of the bike?
Please check with your specific scheme as your employer may be the legal owner of the bike until the end of the lease period. At that point, your employer may choose to either keep the bike or sell it to you for a nominal sum set out in the terms of their scheme
Do we provide quotes for bikes?
Yes, simply contact us at email@example.com. A quote is valid for 30 days but does not guarantee that the stock will be held.
Can I order a bike with a higher value than the voucher and pay the remaining balance myself?
Please check that your company allows this since not all companies or cycle-to-work providers do so.
Can I change my bike once I have my cycle-to-work voucher?
Yes, however, once the build process has begun on your bike this is no longer possible.
Can I upgrade components to items not listed on the bike page?
Yes please contact us for bespoke builds.
How long does it take from building to shipping?
All bikes are built within 10 days and shipped the same day. Delivery depends on your location and is generally 2-5 days within the UK and up to 10 days internationally.
Can I use the voucher in person?
Yes, you can. To place an order you need to have your voucher with you and pay the admin fee on the day.
Can I Pay by credit/debit card and have the money refunded once we receive the voucher?
No, all cycle to work orders have to be paid from the start by voucher and additional payment.
I now have my voucher. When can I collect my bike?
All bikes are built to order when we have both the voucher and admin fee or direct payment from your employer to the total agreed cost of your bike. Bikes are built with 10 days and we will let you know when it is ready for collection or delivery.
Are any bikes excluded from the Cycle to Work Scheme?
All bikes are available on all cycle-to-work schemes including clearance bikes and bikes at sale prices and other promotional offers.
What happens if I change my mind?
After signing the hire agreement you have a 14 day cooling off period if you change your mind. After that, the hire agreement with your employer is not cancellable.